Click Below to watch a short demo of how ePayables works with Dynamics GP. A full demo is available here.
Invoice Capture : Using Fidesic ePayables you can capture invoice data in various ways and at different stages in your process to best fit the structure of your business.
Fidesic ePayables accommodates the collection of invoice data as it enters your organization at any level or geographic location. Wherever invoice data is collected, it is never entered more than once across your entire organization. Plus, you can scan and attach support documents to the invoice data for on-line storage and instant retrieval for review anywhere.
Invoices can be scanned and uploaded locally, or faxed to Fidesic. Fidesic's optical character recognition (OCR) dramatically reduces time spent today keying invoice data.
Fidesic ePayables also includes a convenient "Web Invoice" for users to enter information anywhere, including remote locations. Employees can enter invoice data directly when an invoice arrives at any of your locations. Your authorized vendors also can enter invoices into the system using the "Web Invoice." Fidesic ePayables ensures that all invoice details, payment terms, line-item details, and PO/invoice numbers as applicable are entered into your AP system.
Invoice Approval : Fidesic ePayables includes a powerful and flexible business approval rules model called Approval Workflow Rules. Through a simple-to-use web graphical interface, your company can establish a role-based approval workflow. This system features an unlimited number of roles allowing you to assign permissions and privileges to users involved in your key processes.
When an invoice arrives in Fidesic ePayables, your defined Approval Workflow Rules are applied and the invoice is assigned to the appropriate approval workflow. The first individual on the chain of approvals receives email notification that an invoice requires approval. He simply clicks the link and logs into his system to review the invoice details and approve the invoice. If additional approvals are required, this process is repeated until the invoice is fully approved based on your approval workflow rules.
Throughout the entire process, an audit trail is automatically compiled for each invoice — complete with dates, times, and comments to protect the accounting integrity of the approval process.
Invoice Payment features (Enliven's ePayments solution):
Eliminate payee confusion and employee phone time researching payments. Fidesic ePayables notifies your payees via email anytime you schedule payments. Payment information is also available on a customized account information web page showing payment history and remittance information. When payments are sent electronically, payees don't even need to hassle with depositing checks.
Fidesic ePayables also provides powerful cash management benefits through its "Just-in-Time" payments. Schedule your payments — and leave the rest to us. Fidesic ePayables does the work to ensure that your payments get delivered just in time to maximize your available cash.
Fidesic ePayables even tracks when each check is authorized and by whom. Fidesic provides your bank with a detailed list of check information to ensure that fraudulent checks are not honored. When payees receive payments electronically, you know the exact amount and when the payment is deposited.
Fidesic's powerful suite of accounts payable functionality automates the hassles you grapple with today. You end up with a smooth process and save money too. Call today to see a demo of Fidesic ePayables Portal. (866) 439-5884